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Project Procurement Guide

Procuring multiple fireplaces? How do you align the quotation with delivery?

Before comparing quotations, document the product configuration, site conditions and delivery scope for each installation location. Units of the same length may still have different viewing sides, control methods and installation requirements.

FALOART · Published September 30, 2026 · Updated November 9, 2026

Record the Configuration for Every Installation Location

For show homes, clubhouses or multi-unit residential projects, assign each unit a location ID and use it consistently on elevation drawings, equipment schedules and quotations. This allows each item to be checked even when units from the same series differ in length, color or viewing sides.

If you have not yet decided on a product category, start with the Fireplace Selection Guide. Compare the decorative log and flame effects of electric fireplaces, the water vapor lighting effects of the L Series, furniture layouts for freestanding models, and how the K Series and flat holographic fireplaces relate to viewing positions and surrounding finishes.

Separate Equipment Prices from Associated Costs

When requesting quotations, use the same model and configuration as the basis, then check which costs are included. A lower equipment price that excludes transport, site handling or installation coordination cannot be compared directly with a quotation that includes those services.

• Equipment and Accessories: Check models, quantities, accessories, control equipment and custom requirements.
• Transport and Site Handling: Specify the delivery location and who is responsible for unloading, moving units upstairs and disposing of packaging.
• Installation and Commissioning: Identify who is responsible for securing the equipment, coordinating wiring, completing surrounding finishes and demonstrating operation.
• Pricing and Changes: Confirm quotation validity, taxes and fees, terms for phased delivery, and how changes to configurations or drawings will be handled.
• After-Sales Scope: Record the agreed warranty period, service scope, provisions for consumables and wear parts, and site visit or transport charges in the project documents.

These are suggested items to check and do not mean that any quotation automatically includes these services. Specific costs and responsibilities are governed by the procurement documents confirmed by both parties.

Use Consistent Documentation for Equipment, Design and Construction

Before ordering cabinetry or finishes, check that the product documentation, installation drawings and site drawings refer to the same model. Overall product dimensions cannot be used directly as the installation opening dimensions. Service access, power supply, fixing and heat dissipation requirements must be addressed for the selected unit. Use the Installation Document Checklist to check each item.

When changing viewing sides, unit length, finish thickness or installation method, mark the affected location IDs and have the relevant parties confirm the revised drawings. Clearly identify which earlier drawings are superseded and where the latest files are stored to prevent different versions from being used on site.

When requesting certificates or test documentation from a supplier, check the named entity, product model, scope of applicability and validity. A series name or promotional image cannot replace the relevant documentation. The seller and party responsible for after-sales service named in the procurement contract should also match the quotation and delivery documents.

Agree on Acceptance Procedures Before Delivery

1. Arrival Inspection: Use the location IDs to check models, quantities, accessories and accompanying documents, and record the condition of the products and packaging.
2. Site Verification: Confirm that installation locations, fixings, wiring routes, finishes and service access match the approved drawings.
3. Function Checks: Demonstrate the flame display, controls and other agreed functions against the purchased configuration, recording the results and outstanding items. For each outstanding item, note the responsible party, resolution plan and recheck results. Confirm acceptance against the criteria agreed by both parties.
4. Document Handover: Retain the final configuration schedule, drawings, operation and maintenance instructions, service contact details and acceptance records confirmed by both parties.

For projects with multiple units, record issues against each specific unit and location instead of marking the entire project simply as “commissioned.” For phased deliveries, keep each batch’s equipment IDs, documents and records matched.

What to Share When Contacting FALOART

Share the project city, intended use of the space, preferred product category, estimated quantity, site photos or elevation drawings, and renovation progress. If models have already been selected, include the configuration schedule and current drawing version. If selection is still open, describe the main viewing directions and everyday usage needs.

The brand is owned by 杭州嘉歌文化传播有限公司. View the Brand and Contact Information, or explore the Project Records Provided by FALOART. These records illustrate previous forms of collaboration; they do not replace model-specific product selection or the supply agreement for your current project.